Ease-E-Club
Client Management Software by Computerease
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This document contains information on what
hardware items to consider when making your Ease-E-Club software purchase.
Co-Ed Club:
Most Co-Ed Fitness facilities want the Sign
In monitor to face their staff member.
This allows the staff member to visually verify that the person signing in is
the actual member by seeing their picture displayed on the sign in screen. They
also see any alerts and/or messages that should be brought to the member’s
attention. This setup usually requires that a staff member is present at the
sign counter when members record their visits.
A single monitor system will work here
because the staff member must visually see the monitor at all times in a front
desk type setup. Administrative tasks are usually scheduling for off peek hours
when members are not recording visits.
A second computer for back office or
administrative work can be networked to this sign in computer. (A small ADD-ON
license fee is required for each additional user license). This allows access
to the system from 2 or more separate work stations.
A dual monitor system will also work here,
but is not as popular as in the Ladies Only facilities. In this case, both
monitors would face the staff member; 1 being used for sign in and the other
being used for administration. A “Serial” scanner would be recommended for this
type of setup. No second user license for the software would be required.
Ladies Only:
Most Ladies Only
One way to do this is with a “Dual Monitor”
computer system (2 monitors linked to 1 computer). If this is your preferred
configuration we recommend a “Serial” scanner or “serial” numeric keypad. The
reason is because the Serial Scanner will sign members in on the second monitor
without interrupting what is happening on the main monitor and you will never
need to manually switch focus to the Sign In monitor.
If you already have a
Another way to have 2 monitors is to have 2
computers and a 2 user version of the Ease-E-Club software (A small ADD-ON
license fee is required for each additional user license). The computers are
networked together and configured according to our “Network” help document.
Some people prefer this option if the 2 monitors are to be separated by more
than 10 feet. Network cable can run hundreds of feet between computers.
Numeric Keypad:
NOTE:
You should never have a
We
recommend either a Qtronics- SCORPIUS 22, 22-KEY RS232, BLACK or a Genovation Micropad 62321 or a Genovation 905-RJ-S. These have been
tested with the system.
Many facilities are now using a “Numeric
Keypad” instead of bar coded keytags. If this is used, the membership number
can be set up as the members seven digit phone number. The member enters their
number on the keypad to record their visit.
The advantages are cost savings by not
having to purchase a scanner or keytags and the members have no keytags to lose
or forget to bring with them.
If you will be using a
Bar Code Scanner:
We only recommend the MetroLogic
Voyager 9540 Series. This plugs into a
Finger Print Reader:
The Finger Print module is an add on
application that provides the interface with a Fingerprint Reader and allows
the Sign In screen to accept finger print scans. You
will need the Computerease Software module and the finger print hardware. Not
all Finger Print scanning devices have been tested or are compatible with our
system.
Many finger print scanners may work, but we
cannot guarantee their operation or results and therefore cannot provide
technical assistance.
We recommend the Secugen Hamster Plus (about
$89.00 USD). The Secugen Hamster Plus Reader can be purchased on line at www.secugen.com or Contact Stanley Fincher (sfincher@secugen.com ) at 1-408-727-7717
to order by phone.)
All warrantees
and exchanges on finger print hardware rest with the manufacturer.
Hardware:
In general, if you have a
used computer manufactured within the last 5 years with a Windows XP,
Computerease does not sell
computers, but we do have Bar Code Scanners, Bar Code Slot Readers, Keytags,
Numeric Keypads, Webcam Cameras,
Minimum Hardware Requirements:
1 GB
A Network Card will be required if you want to connect another
computer in a network setup.
A
If you want “Dual Monitors”, a Dual Monitor video
card is required.
A
A CD Burner can also be used for backup (External), but is not
If you want a TWO USER
networked computer system, the computer used for Sign-In can be a used “bare-bones”
system with very little, if any disk space requirements. Minimum requirements
are 64 MB
If networking 2 or more
computers a “Cross-Over” cable is
required for direct PEER-TO-PEER connection.
If connection is through a
“Router”, a “PATCH” network cable is
required.
Operating System:
The Ease-E-Club software
will operate on Windows 7, Windows Vista Business, XP Home, Windows XP Pro,
Windows 2000 or NT operating system.
We recommend Windows XP professional or Windows 7. These versions of windows are very stable and
provide the best in network and support capabilities.
Although the Ease-E-Club
application works with
Printer:
An inkjet or a Laser windows
printer may be used.
If printing membership
cards, a Laser Printer should be considered.
A Point of Sale printer that
uses a paper ribbon with either 24 column character or 35 column character
printing can be used with the
Cash Drawer:
A cash drawer may be
attached to the
Key Pad / Scanner:
If clients are going to sign
in by typing in their member number (eg. telephone
number) then a
We
recommend either a Qtronics- SCORPIUS 22, 22-KEY RS232or a Genovation Micropad 62321 or a
Genovation 905-RJ-S. These have been tested with the system.
If clients are going to sign
in using bar coded key tags or membership cards, on a single computer system
with one or two monitors, then a serial
port scanner is required. We recommend the MetroLogic Voyager 9540 (This
plugs into a
If clients are going to sign
in using bar coded key tags or membership cards, on a two user computer
(networked) system then a
Monitors:
While standard monitors will
be more than adequate, consideration should be given to having a flat screen
for the sign-in screen. This will save
space at the sign-in point and present an up to date image. Monitors that are
17” or greater are recommended.
NOTE: It is
strongly recommended that you have an Uninterruptible Power Supply (
NOT RECOMMENDED:
The Ease-E-Club program will
NOT be
An Internal Wireless
Windows 95
or 98 or Millennium … No longer
Pricing Policy
Why do all prices appear in
US Dollars?
Computerease is a Federally
Incorporated Canadian company that conducts International business in over 30
different countries. Because of this we found it necessary to base all pricing on
a common monetary standard.
Most of our clients are in
the
With a floating exchange
rate the actual conversion to Canadian Dollars can vary from day to day and
publishing Canadian prices would never be accurate or fair to Canadian
customers.
To create a level playing
field for all clients we publish all prices in US Dollars and convert this to
Canadian at the time of purchase. This makes it fair and consistent for all
clients.
Our Annual Subscription fee
of $150.00 is also in US Dollars. This is converted to Canadian on the day of
purchase or renewal. This applies even for Canadian customers, making it the
same rate for all clients.
We make every effort to communicate
our pricing policies at all stages of the purchase process and trust that these
polices are understood by all our loyal customers.